大一政策宣讲周【专题3-缓考政策】| Extenuating Circumstances

To apply for deferred assessment, the circumstances must meet the following criteria:

• They must be beyond the student's control, meaning that the student could not have prevented them.

  
  

• They must have had a demonstrably negative impact on the student's ability to study or undertake an assessment.

  
  

• The timing of the circumstances must be relevant to the claimed impact on the assessment.

请注意，以下这些情形可以提交缓考申请：

• 所发生的情况超出个人的可控范围，学生无法阻止这些情况的发生

• 所发生的情况已经对学生的学习能力和考试能力产生了一定的负面影响

• 情况发生的时间必须与受影响的评估或考试时间相符

Timeline for submitting a claim:

• For coursework: Claims must be submitted BEFORE the coursework deadline.

• For timetabled examinations/assessments: Claims must be submitted prior to, or within 5 working days of the affected examinations.

提交缓考申请的时间期限：

• 对于论文或类似形式的作业，学生必须在作业截止日期前提交申请

• 对于已经公布具体考核时间的考试项目，学生必须在考试日期前或者考试结束的5个工作日内提交缓考申请

Submit your application through the BPM system on the Student Portal along with supporting evidence. 

This evidence can include medical certificates, official documents, or other relevant documentation that explains and verifies your extenuating circumstances.

Acceptable circumstances and evidence:

• Sickness: If you are applying for EC due to illness, you will need to provide medical evidence from either the University Clinic or a recognized hospital. The medical evidence should include the doctor's diagnosis, suggestions, and any necessary treatment.

  If the original document is in a language other than English, an official English translation from an accredited translation institution should also be provided.

• Other reasons: If you are applying for EC due to other reasons, please consult with the CPSO for specific details on what evidence is required for your particular situation.

登录Student Portal，在BPM上提交相关的申请并附上有效证据。相关的证据可以是医疗证明、官方文件以及其他能证明情况属实的材料等。

不同的申请原因，需要提供不同的证据：

• 因病申请缓考：需要提供校医务室或者正规医院出具的医疗证明，包括医生的诊断书、书面建议以及其他必需材料等。

  若原件是中文的，还需要提供翻译机构的正式英语翻译文件。

• 其他原因申请缓考：可以向CPSO 咨询，了解详细信息。

The CELE EC panel will initially consider the documentation provided and determine whether it provides sufficient evidence of impact on the ability to study and take assessments and they will decide whether to approve or decline the claim.

An application could be rejected for not meeting the University’s EC regulation or due to insufficient evidence.

Insufficient evidence may include instances where the provided evidence does not cover the relevant period, is not from an approved source, lacks the necessary support to demonstrate the seriousness of impact, or is not submitted within the required timeframe.

The claim will be approved if the evidence students submitted is sufficient. Possible outcomes may include providing the student with another opportunity to sit the exam or extending the submission deadline for coursework.

CELE缓考委员会仔细审议学生提供的材料，以判断学生提交的证据是否能充分证明其对学生学习和参加考试造成的不利影响，并据此决定缓考申请的结果。

缓考可能因为以下情况被拒绝：

• 申请不符合学校缓考规定；
  

• 提供的证据不充足（例如：所提供的证据不涵盖考试时间段；证据来自不被认可的机构；证据不足以证明影响的严重性；未在规定时间内提交缓考申请等）
  

若学生提交的证据充分，其缓考申请将会被批准。批准后的可能结果包括给予学生重新参加考试的机会，或者延长论文的提交截止日期等。

If a student's EC claim is approved and they are offered a further assessment opportunity, the timing and format of the assessment will be at the discretion of the School. 

However, if the assessment is not available in the current academic year, the student's progression may be delayed to the next academic year. 

Extenuating Circumstances may also have an impact on students’ Programme Transfer and Degree Selection results. 

Therefore, students are advised to thoroughly evaluate their situation, considering the potential risks and benefits, before submitting any EC application.

请注意：如果你的缓考申请被批准，学院将有权决定你下次测试的时间及形式。

若因此错过当年的考试窗口期，你将要等到下一学年的考试窗口期才能参加考试，这将导致你无法在2025年9月顺利升入大二。

同时，申请缓考还有可能影响你转专业或专业分流的结果。

因此，在提交EC申请前，请务必仔细评估自身状况，权衡利弊后再做决定。如有关于缓考政策的任何疑问，欢迎随时向CPSO咨询！