[We are Recruiting!] IBS Union Recruitment

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• Monitoring the Union internal progress 

• Helping to take down the durations or important notes during meetings

• Provide internal assistance to other departments when required.

• Managing “Monday.com” workspace

• In charge of recruitment and HR work within the Union

• Creating internal events to strengthen the bond between members

  
  

• 监督 Union 内部进展

• 负责会议记录和重要事项的记录

• 在需要时为其他部门提供支持

• 管理 Monday.com 工作空间

• 负责 Union 内的招聘及人力资源工作

• 组织内部活动，增强成员之间的联系

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• Maintain a good working relationship with third parties (especially the Chinese Union) 

• Be easily reachable on WeChat

• Be able to help any members from other departments whenever they need to do external tasks 

• Proofread all documents and articles containing Chinese text

• Translate documents between English and Chinese

• Finalize contract terms and conditions using the contract template provided by the Official Relations department

  
  

• 与合作第三方（尤其是中国学生会)保持良好工作关系

• 手机和微信随时保持畅通以便随时联系

• 在其他部门需要处理外部事务时提供帮助

• 校对Union社媒的所有中文内容

• 负责Union文件的翻译工作

• 使用OR部门提供的合同模版完成条款&条件
  

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• Be willing to maintain good relationship with both students and faculties

• Add the names of participants in IBS Union events on certificates

• Write official letters and template contracts

• Write and publish a monthly magazine including the university life, internship opportunities, and business articles

• No trouble in using or writing in English (would be better if one can use Chinese)

• Assist other departments during Union events as needed, such as by proofreading articles

• Be responsible, communicative and open to help 

  
  

• 愿意维护与学生及教职员工的良好关系

• 在证书上添加IBS Union活动的参赛者名字

• 撰写正式信函

• 撰写并发布每周通讯，内容包括校园生活、实习机会及商业文章

• 熟练使用英文或书写英文（如能使用中文更佳）

• 在需要时协助 Union 活动的后勤工作

• 负责、善于沟通并乐于助人

  
  

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• Ability to come up with original and unique aesthetic ideas 

• Know the basics of operating Photoshop and/or Illustrator 

• Designing visually compelling and cohesive promotional materials to effectively communicate IBS Union’s events

  
  

• 具备原创设计且独特美学创意的能力

• 具备操作 Photoshop 和/或 Illustrator 的基础知识

• 设计视觉上具有吸引力的宣传材料，能够有效传达 IBS Union 的活动信息

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• Respect the rights of people you work with

• Actively support the Union whenever it is needed

• Keep accurate records for all transactions 

• Process and track invoices

• Provide administrative support during budget preparation of an event

• Update financial spreadsheets, such as Cash Flow, Balance Sheet, Income & Expenditure, Profit & Loss, etc.

• Strong ethics, with an ability to manage and organize confidential data 

• Solid knowledge of financial and accounting procedures 

• Competence to communicate also in Chinese with suppliers for purchase and ask for sponsorships to fundraise in the Union

• 尊重与您合作的人的权利

• 在需要时给予Union支持

• 保证所有交易记录准确无误

• 处理和追踪各交易的发票

• 在活动预算准备期间提供相关支持

• 时刻更新财务电子表格，如现金流、资产负债表、收入与支出表、损益表等

• 具备强烈的职业道德，能够管理和组织机密数据

• 对财务和会计程序有扎实的知识

• 能够与供应商用中文沟通并进行采购及为 Union 筹款寻找赞助商

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• Plan for activities throughout the semester and execute according to plan

• Lead volunteers and workers of the event according to the plan 

• Identify and request equipment needed for each event

• Host events held by the IBS Union

  
  

• 规划整个学期的活动并按照计划执行

• 根据活动计划领导及调配活动的志愿者和工作人员

• 确定并根据要求提交每个活动所需的设备的请求

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• Need to be socially active 

• Be easily reachable on WeChat 

• Maintain a good relationship with everyone 

• Create content for IBS Union social media accounts

• Managing both IBS Union Instagram and WeChat accounts

• Promoting IBS Union's events through social media platforms

• Taking photos and videos during events and posting on Instagram stories on time

• Be able to contact anyone at any time 

• Provide necessary help to students in class group chat
  

• Proofreading for articles that will be posted to the public

  
  

• 需要保持一定的社交活跃

• 手机和微信随时保持畅通以便随时联系

• 与所有人保持良好关系

• 为 IBS Union 的社交媒体账号创建更多内容

• 管理 IBS Union 的 Instagram 和微信账号

• 通过社交媒体平台宣传 IBS Union 的活动

• 在活动期间拍摄照片和视频，并及时发布到 Instagram 的动态中

• 随时能够联系任何人

• 良好的公众演讲能力

• 在班级群中为学生提供必要的支持与帮助

• 校对即将发布给公众的文章

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• Plan sport-related activities throughout the semester and execute them according to plan

• Ensure activities are all-inclusive and reasonable enough for adequate participation

• Take note of potential hazards and minimize the risks posed by each game

• Create templates for previously held games which have been successful, allowing for repetition in the future

• Identify and request safe and reliable equipment needed for each sporting event

  
  

• 规划整个学期的体育相关活动并按计划执行

• 确保活动具有包容性并进行合理安排

• 注意运动活动的各种潜在危险并尽量降低每场比赛将带来的危险

• 将成功举办的比赛创建规则或其他相关模板，方便未来重复使用

• 确定并请求每场体育活动所需安全可靠的设备