Guangzhou - Administration Officer / Common Services Officer

Selection Process Nº: 172953-6

Salary: Starting Annual Gross Salary:  RMB 190,283 (before tax and employee social insurance contributions; salary is non-negotiable)

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in China.

Job Function: Officer

Classification: LE-O1

Location: the Consulate General of Canada in Guangzhou

Number of Vacancies: 1

Closing date for application: 30 April, 2024 at 23:59 UTC/GMT +8:00

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Summary of Duties

Under the direction of the Management Consular Officer (MCO), the Common Services Officer is responsible for the management and operations of the mission through the delivery of the following services, including but not limited to, property and material, contracting and procurement, accounting and finance, events coordination, human resources, protocol and customs, and information management. 

• Provide services to the property business line including maintenance of the office building, staff quarters and other properties, procurement, and management of property assets  

• Provide contracting services including procurement of goods or services up to the mission’s delegated authority. Manage the inventory of materials including stationery, furniture, office machinery and other office assets 

• Coordinate mission’s transportation services, oversee the effective maintenance of the mission vehicle 

• Manage the budget report and prepare regular forecasts on a monthly basis. Maintain a good record of budget expenditures 

• Provides services in line with corporate financial responsibilities. Deliver a wide range of human resources services to local-engaged staff including the onboarding procedure, social benefits, on-job training, and annual medical check-up  

• Liaise closely with the local government such as Foreign Affairs Office and Customs regarding the application and administration of diplomatic privileges 

• Provide logistics coordination for mission hospitality and team-building events and for other events as needed 

• Supervise staff and perform other duties under the various business lines as needed 

Who can apply

This position is open to applicants residing in China at the time of appointment who meet all essential qualifications and whose applications are received by the closing date. Candidates must be legally authorized to work in China.   

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.  

Essential Qualifications 

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications. *Language will be assessed further during the process.  

Education 

• Bachelor’s degree from a recognized college/university, OR an acceptable equivalent through the combination of education and work experience. 

Language

• Advanced level of English, both written and spoken; 

• Advanced level of Mandarin, both written and spoken. 

Experience

• Minimum two (2) years of recent experience (in the past 5 years) in each of the following: 

• Experience with general administrative duties

• Experience in providing client service

• Experience in managing a budget, and processing financial transactions

• Experience in leading/coordinating projects 

Rated Requirements  

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities, and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview online, in-person, role-play, practical tests, and/or presentations. 

Knowledge

• Knowledge of accounting/budgeting 

• General knowledge of property management 

• General knowledge of Human Resources 

Competencies

• Client Focus 

• Effective Interpersonal Communication 

• Effectiveness/Achievement Orientation 

• Initiative 

• Judgement 

• Teamwork and Cooperation 

Abilities/skills

• Ability to write reports, articles and effective business correspondence in English and Chinese; 

• Ability to research, interpret diverse sources of information, analyze and synthesize data to respond to requests for information from clients; 

• Ability to effectively manage and lead a team 
   

Asset Qualifications 

Asset qualifications will be evaluated throughout the assessments. Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must demonstrate how they meet any asset qualifications. The asset qualifications are: 

• Working ability in French both oral and reading 

• Experience in using an accounting system, such as SAP 

• Experience in working in a diplomatic mission or an international organization 

Operational Requirement 

• Ability and willingness to work overtime on short notice as required. 

• Ability to travel as required. 

Conditions of Employment

Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period. The mission can only facilitate working visas for Canadian citizens. 

Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period. 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.   

• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form and CV. Please only include information relevant to the vacancy as requested in the job poster. 

• Candidates will be required to upload a CV in English or French.   

• Candidates who are unable to submit their application due to technical difficulties must report these to BEJINGChinaHRRecruitment@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.   

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French)  

• The language requirement for this position is identified under the essential qualifications (language). Consequently, this vacancy's assessment process will be conducted in English.  

• Reference checks may be sought for candidates who succeeded in all assessments.  

• Please note that the Consulate General of Canada in Guangzhou does not reimburse travel costs to and from interviews/exams or relocation costs.  

• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need special arrangements during any phase of the evaluation process (such as special equipment for candidates with physical conditions, etc.), please get in touch with us at BEJINGChinaHRRecruitment@international.gc.ca to request specialized accommodation. All information received concerning accommodation will be kept confidential.   

• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for a similar term, indeterminate, part-time or full-time openings at the Consulate General of Canada in Guangzhou, which might arise following the completion of this selection process.  

• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to employment with the Government of Canada.