报名时间: 2025年1月31日前Vacancy – Administrative Assistant of Asian Infrastructure Investment Bank (AIIB)AIIB would like to select suitable candidates to fill the position of Administrative Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.Title: Administrative Assistant - FIFJob Type: Outsourced (Chinese Nationality only)Department: Financial Institutions and Funds Clients, Global Department (FIF)Work Hours: Full-timeLocation: Chaoyang District, BeijingClosing Date: Jan 31st, 2025Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 15,000Title: Administrative AssistantJob Type: Outsourced StaffThe Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.Financial Institutions and Funds Clients, Global Department (FIF) is responsible for executing transactions with and expanding AIIB’s client relationships amongst Financial Institutions and Funds in the infrastructure sector globally. FIF works closely with Financial Institutions, Private Equity and Debt Funds, asset aggregation vehicles, and similar clients across the range of AIIB-covered sectors, geographies, and products to deliver the Bank’s Corporate Strategy and targets. In addition, FIF focuses on the ongoing expansion of business, targeting opportunities that are highly aligned with AIIB’s sectoral and product strategies, in particular the Strategy on Mobilizing Private Capital for Infrastructure and the Strategy on Investing in Equity. This includes investments in CLOs and other structured products. FIF drives ongoing expansion of AIIB NSBF volumes, targeting lead-role assignments with the objective of positioning AIIB as a “go to” bank for private sector infrastructure financiers.The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.Specific Responsibilities include but are not limited to:-Manage senior executive(s)’/Officer(s)’ schedule, maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for.-Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing meeting agendas and all travel documents including travel memo, budget and expenses claims etc.-Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.-Provide support in handling on/offboarding logistics for professional staff from business side, if necessary. This may involve tasks such as supporting office or workspace arrangement, coordinating with the HR/FAS on/offboarding team, and collaborating with other relevant teams to ensure a seamless on/offboarding process.-Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.-Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.-Create, maintain and review office documents, such as process invoices and maintain an up-to-date record of vendor payments; prepare expense/budget reports, memos, and other administrative record by collecting data from various tools and/or consolidating it into reports.-Administer the office budget and assist in developing and monitoring the budget implementation.-Assist with data entry/collection/analytics, database maintenance and support basic research. Handle sensitive information in a confidential manner.-Monitor stationary levels and order office supplies. Coordinate repairs to office equipment.-Any other tasks that may be assigned from time to time by the supervisor(s).Candidate Requirements-Bachelor’s degree or above in related fields from a reputable university-Minimum 1 year of relevant administrative support experience in the international/financial institution;-Proficient in verbal/written English and Chinese-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.-Experience of working in a multi-national environment with a dispersed workforce will be a plus.-Ability to deal with extremely confidential and sensitive information.-(For assistant in Investment Operations) Additional language skill on any of the following will be a bonus: Russian, French, Arabic, Korean, Portuguese or Spanish.-Proven experience with MS Office Applications is a must.
