Vacancy – Business Management Assistant of Asian Infrastructure Investment Bank
AIIB would like to select suitable candidates to fill the position of Business Management Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.
Title: Business Management Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: Strategy, Policy and Budget Department (SPB)
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Feb 28th, 2025
Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000
The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.
AIIB’s Strategy, Policy and Budget (SPB) Department is responsible for: (i) developing and monitoring the implementation of the Bank’s strategic agenda; (ii) developing and overseeing compliance with the Bank’s operational policies and procedures for the Bank’s infrastructure investment operations (non-treasury), including environmental, social, procurement and financial management; and (iii) developing and monitoring the Bank’s annual business plan to implement the Bank’s strategies and manage the Bank’s administrative budget to support the implementation of the annual business plan.
The key responsibility of the Business Management Assistant is to provide departmental-level business management support and coordination, such as business plan and budget support, record maintenance, webpage update, internal information sharing, event organization, branding work, and other necessary support to fulfil department’s business needs.
Specific Responsibilities include but are not limited to:
Assist with the implementation and monitoring of existing departmental Business Plan and Budget (BPB)and formulation of new BPB.
Plan, update and maintain departmental administrative budget, conduct accurate budget analysis and report on budget matters, lead departmental procurement matters and events budgeting, review office documents, such as process invoices and maintain an up-to-date record of vendor payments and contracts.
Maintain departmental archive, webpage, and promote internal communication and information sharing and coordinate with functional teams as needed.
Assist in inter-departmental work/activities by serving as focal point as required (such as business continuity, office space management, training), liaising with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed in a timely manner.
Perform complex and confidential administrative responsibilities, including independently preparing correspondences, brief meeting minutes and memos. Maintain professionalism and strict confidentiality with all materials.
Manage senior executive(s)’/Officer(s)’ schedule and maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for.
Perform basic research work including preparation of background documents (e.g., preparing presentation slides for executives, collecting background information for appointments, data collection and report generation, etc.).
Organize meetings, events, workshops, and conferences; provide the full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronic or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.
Any other tasks that may be assigned from time to time by the supervisors or senior officer(s).
Candidate Requirements
Bachelor’s degree or above in related fields from a reputable university
At least 3 years of relevant experience in either management and support, operational and administrative support in the international/financial institution
Proficient in verbal/written English and Chinese
Strong problem-solving skills to know how to identify and solve such problems
Ability to work under pressure and tight deadlines
Comprehensive knowledge of project management and operational services
Proficiency in current investment-related and business applications, and corporate IT systems
Excellent interpersonal, diplomatic, and organizational skills as well as the ability to juggle multiple priorities
Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation
Experiences of working in a multi-national environment with a dispersed workforce will be a plus
Ability to deal with extremely confidential and sensitive information
Proven experience with MS Office Applications is a must
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