【国际组织】国际组织实习Administrative Assitant

ADMINISTRATIVE ASSISTANT

Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure

工作地点：NEW YORK

截止日期：26 November , 2024

学历要求：本科及以上

岗位领域：行政人力

详情链接：https://careers.un.org/jobSearchDescription/247972?language=en

Responsibilities

Under the direct supervision of the Team Leader of the Great Lakes region and Southern Africa the incumbent is responsible for the following duties: 

 Providing administrative support to desk officers and senior officials in the Division; 

Undertaking necessary administrative tasks such as photocopying; 

Assisting the Team in preparing and finalizing various documents such as briefing materials and notes, talking points, personal profiles, and other correspondence;

 Researching and updating factual data/statistics, and providing quality assurance of documents being submitted by the Team (e.g. formatting, style);

Drafting responses to routine correspondence;

Handling routine inquiries and process incoming and outgoing correspondence; 

Coordinating extensively with service units and liaise with internal team members both at HQ and in the field; 

 Providing administrative support to the inter-agency task forces and working groups; 

Providing administrative support to the visits of the Special Envoy and other visiting senior officials;

Assisting in coordinating and preparing internal and external meetings, tele- and video-conferences as necessary; 

Providing administrative support to the preparation of meetings related to the Peace, Security and Cooperation (PSC) Framework, including the Regional Oversight Mechanism;

Maintaining files of rules, regulations, administrative instructions and other related documentation;

Maintaining up-to-date work unit files;

Serve as focal point for specific Division-wide administrative tasks under the supervision of the Administrative Assistant Focal Point in the Central and Southern Africa Division;

Performing other related work as required.

Competencies

Competencies: Professionalism: Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to leam from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning &Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.