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Job Summary:
As a secretary, you will be responsible for supporting executive leader and management for FOS team. You will provide administrative support, performs numerous secretarial and departmental duties.
• 管理和跟进主管和经理的相关会议和活动安排。
• 与其他部门保持有效沟通，跟进重要活动。
• 按照要求进行文件录入、编辑整理、传递、复印、翻译文字图片资料等工作。
• 监管和确认部门内的所有报告，包括业务报销、话费账单、休假申请、采购清单等。
• 按照要求为团队演职人员、海外差旅人员准备会议材料。
• 为团队建立文件系统，并维护有效运作。
• 按时完成领导布置的任务。
• 协助管理第三方合同的各项流程, 协调采购、 法务等部门，安排处理各种合同及知识产权相关的文件。
Key Responsibilities:
•Managing calendar of key activities and meetings for executive / manager and key department personnel.
•Liaising and communicate effectively with other line of business teams. Follow up and coordinate key activities.
•Producing documents as assigned by transcribing, formatting, inputting, editing, retrieving, copying, transmitting and translating text, data and graphics.
•Creating, monitor and check reports within the division, including business expense reports, phone bills, leave applications, purchase requisitions and other relevant documents.
•Coordinating meetings and materials for team members and overseas travelers as required.
•Planning and organize travel and entertainment activities for team members.
•Setting up and maintain an effective filing system.
•Accomplishing assignments on time and as required.
•Other duties as assigned by your leader.
•Assisting and coordinate the administration of various contracts and intellectual property rights with sourcing and legal departments
• 拥有学士学位及以上，行政管理或文秘专业者优先。
• 熟悉Windows的计算机使用，熟练使用微软Outlook、PowerPoint、Excel、Word等。
• 注重细节。
• 对工作中接触的内容能够保持高度保密性。
• 拥有良好的策划和组织能力。
• 拥有优秀的中英双语沟通能力和书写能力。
• 成熟稳重、诚实可靠，具备出色的人际交往能力。
Desired Qualifications:
•Bachelor degree or above, major in administration or secretary is preferable.
•Strong computer skills and experiencing in using MS Word, PowerPoint, Excel and Outlook
•Detail oriented
•Ability to handle confidential information
•Good planning & organizational skills
•Strong communication skills in both Chinese and English (verbal and written)
•Mature, credible and strong interpersonal skills
转自：51找翻译
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